September 3 2008 Communications Meeting


Wednesday, September 3, 2008

EDGEBROOK
LIBRARY

5331 W.Devon Avenue
Chicago, IL 60646

for more information:
harlanwallach@edisongiftedlsc.org

OPEN MEETING

The second meeting of the Edison Gifted LSC communication, technology and public relations committee will meet on Wednesday, September 3, 2008, 6:30 PM.

This is your chance to help improve communications at our school.

Why should you come? If you are interested in helping shape the LSC policies, recommendations and support of the school in the areas charged to this committee. Anyone interested in working on another committee that would like to be responsible for delivering the information to the LSC website. Anyone interested in updating and maintaining the electronic LSC website calendar. Anyone interested in the creation and distribution of LSC generated public relations for Edison Gifted. Anyone interested in the liason roles between the future Official Edison Gifted School web site and the PTO electronic and traditional communication methods.

A set of recommendations has come out of the first meeting. These are to be discussed and finalized. The goal is to present these agenda points to the September 9 full LSC meeting for a vote.

The recommendations for discussion are:

1) The School Administration needs to develop an Edison Regional Gifted website.
2) The productive activities, details, and work plan towards this goal of developing a website are publicly known and reported by the administration.
3)  A timeline for developing the content.
4)  A timeline for conforming and placing the content online
5)  A hard launch date.
6)  Contingency plans to meet the hard launch date deadline when production milestones are not met.
  
It is recommended that the ERGC administration participate in this aspect of the LSC communication committee so that it can avail itself of the substantial resources and knowledge base in the LSC Communications, Technology and PR committee.

Other topics and issues are open for discussion.
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MINUTES & RECOMMENDATIONS FROM THE SEPT. 3, 2008 MEETING:

The COMMUNICATION, TECHNOLOGY AND PUBLIC RELATIONS

EDISON GIFTED LOCAL SCHOOL COUNCIL COMMITTEE met on:                                   
 September 3, 2008 at 6:30 p.m.
                                                                  
The meeting was held at Edgebrook Public Library.                       

LOCAL School Council Members present:
    Harlan Wallach, Mike Early, Christine Kim
                                                  
COMMITTEE Members present:
    Kim Early, Alex Gallegos, Michael Stowe, Mike Rigsby, Rachel Wallach     
               
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DESCRIBE AGENDA OF MEETING, ACTIONS TAKEN, and RECOMMENDATIONS TO THE LSC

The meeting was held in the first floor meeting room of the Edgebrook library because it has wifi access and because the committee’s request to meet at the school was denied.

The agenda was based on the recommendations that came out of the first meeting. Mr. Wallach opened the discussion with a description of these recommendations and with the goal of presenting these recommendations to the September 9 full LSC meeting for a vote:

1) The School Administration needs to develop an Edison Regional Gifted website.
2) The productive activities, details, and work plan towards this goal of developing a website are publicly known and reported by the administration.
3)  A timeline for developing the content.
4)  A timeline for conforming and placing the content online
5)  A hard launch date of Oct. 1.
6)  Contingency plans to meet the hard launch date deadline when production milestones are not met.
7)  The ERGC administration or an official liaison such as a teacher or other staff member needs to participate in this aspect of the LSC communication committee so that the administration can avail itself of the substantial resources and knowledge base in the LSC Communications, Technology and PR committee. 

Other topics Mr. Wallach opened for discussion were:

1)  Establishing a list-serve for one-way communication to the school community.  This would allow information to be sent to the school community without replies back to everyone on the list-serve.  Information could be provided so that replies are made to the appropriate individual.   Mr. Stowe will work with Mr. Wallach on this.
2)  Working towards exploring ways to use technology to enhance learning.
3)  Having access to data in the school directory to provide effective communication.  For example, emails could be targeted to families who live in the 39th ward when Alderman Laurino comes to visit the school.

Committee members suggested that the goal to develop the website should be implemented by amending the SIPAAA to provide for it. 

The committee discussed the observations of several members that successful school websites generally involve substantial input from school administration and/or staff, and that Edison Gifted had a website in the past when it was run by former vice principal Mr. Springer.

The committee discussed the absence of an Edison Gifted presence on the CPS website or on the internet and concerns that this may detrimentally impact the pool of applicants interested in attending our school.  Nowadays, most families turn to the internet to obtain information when they are researching schools for their children.  This means that it is crucial to set a deadline for having a website up and running soon, before the CPS application process begins.

Committee members commented on the potential “green” effect of having a school website because after a phase-in period, many families may choose to receive electronic communications instead of paper.  Also, many families may find it organizationally easier to go to a website for information instead of keeping track of so many papers.  

The committee discussed prioritizing actions as follows:
1)  Determining methods for obtaining content, such as having documents emailed from the administration or scanning paper documents provided by the administration.
2)  Next, focusing on the domain through which the website will be provided.
3)  Then, determining what services and content to provide as the next step.

Mr. Gallegos, chair of the Safety and Security Committee, discussed the time, place and agenda items for the next Safety and Security Committee meeting and how to effectively communicate about safety issues.  

Recommendations:

The following recommendations should be on the agenda for the September 9 LSC:

1) Announce the LSC website.

2) Make and vote on the following motion:

Amend the SIPAAA to provide that an ERGC website will be available to the public by October 1, 2008 (in time for parents who are applying to CPS schools to be able to find information on our school) by adding the following language:  “The Edison Regional Gifted Center shall have an official school website fully functional by October 1, 2008.”

3) Offer to post content provided by the administration to communicate with students and their families on the LSC website during the period before the ERGC website is running.

Future meeting plans and discussion:

The activities of this LSC committee are designed to facilitate LSC communication around the LSC activities.  Accordingly, one member of each LSC committee should work with the communication committee so that meeting announcements, agendas, meeting notes and recommendations can be consolidated in one on-line location for tracking and informational purposes about LSC goals.  The committee also needs to design the front page of the LSC website.


Minutes prepared by K. EARLY rev. by M.EARLY  rev by H.WALLACH
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MOTION TO BE PUT TO A VOTE AT THE SEPT 17 SPECIAL LSC MEETING

Edison Regional Gifted Center
Local School Council

September 17, 2008

Motion:

Amend the SIPAAA to provide that an ERGC website will be available to the public by October 1, 2008 by adding the following language:  “The Edison Regional Gifted Center shall have an official school website fully functional by October 1, 2008.”



Yes        No        Abs.

___        ___        ___    Mr. Mike Early

___        ___        ___    Mr. Matt Farmer

___        ___        ___    Mrs. Christine Kim

___        ___        ___    Mrs. Kathleen Lally

___        ___        ___    Mrs. Robin Rumsey

___        ___        ___    Mr. Harlan Wallach

___        ___        ___    Mr. Mark-Anthony Papadogiannis

___        ___        ___    Mrs. Pat Strelecki

___        ___        ___    Mrs. Saundra Gray



Motion Approved: ____        Motion Denied:  ____




Ċ
Harlan Wallach Wallach,
Sep 10, 2008, 7:36 PM
Ċ
Harlan Wallach Wallach,
Sep 10, 2008, 7:32 PM
Ċ
Harlan Wallach Wallach,
Aug 28, 2008, 6:47 AM
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